VisuaLab for Veterinary Office Laboratories
Standard
Features
Order
Entry Function
Assigns
accession numbers automatically, drop-down lists allow quick access to clients
and unit code information, "notes" field allows technicians to enter
patient notes as required.
Work
List Reports
Reports
all pending lab work by department or unit in order to quickly build loads for
maximum testing efficiency.
Label
Printing
Custom
design bar code labels for test tube identification and instrument interface.
Results
Entry
Predefined
text messages reduce entry time, test results are displayed in color-coded
format to indicate normal/abnormal ranges, system automatically orders
additional tests if values fall outside predetermined range.
Patient
Reports Archive
Patient
reports can be stored on-line and archived as required for document retention
compliance.
Search
Capability
A
sophisticated search option is included to find data quickly and easily.
User
Customization
Flexibility
to customize the interface, including tests, reports, and results entry
screens, for each laboratories individual preference.
Instrument
Interface
Will
interface with all laboratory instruments equipped with an RS-232 port.
Multiple
Security Levels
Each
user is assigned an operator ID and password. Predefined menu classes allow
users to access only those menu options they have been authorized to view.
Billing
Interface
Each
unit code can be set up with a list price and as many levels of pricing as
required . This permits customized pricing including quantity discounts and
separate price classes.
Auditing
The
system monitors any changes made to patient and client information.
Dial-In
Access
Remote
users can dial in to enter orders or inquire about patient results.
Fax
Transmission
Fax
reports directly to referring physicians.
Help
On-line
Help Screens.
E-Mail
Use
system’s messaging facility to leave messages for other users, or use Microsoft
Mail to send mail messages directly from the system’s main menu.
VisuaLab
Data Entry Windows
VisuaLab strictly conforms to all Windows
standards so it is easy and comfortable to use. All data entry windows open
within the main window much like opening multiple documents within Microsoft
Word. All commands and data entry windows are available from the menu. The most
frequently used menu items are broken out and displayed on a shortcut bar.
Entry is the beginning
step in assigning a case. The general function of Accession Entry window is to
assign an accession number to a specific case. This involves identifying the
patient(s), assigning the case to a department or departments, and to list any
necessary comments regarding the case such as patient history, test(s)
requested by the client, current treatment, etc.
The Accession Entry
window provides the user with a variety of features in order to minimize the
amount of time it takes to perform data entry. Drop-down menus and search
functions are two of the useful features available. The system is designed so
that each drop-down menu can be customized for the individual lab. In addition,
VisuaLab maintains client information in its database to allow for
increased speed during data entry.
VisuaLab has also
incorporated free text fields for clinical history and client notes to provide
the user with maximum flexibility. A spell check function for all text fields
is included with the system to ensure a professional report.
VisuaLab
Multiple Patient Data Entry
Herd order entry is often
tedious and time-consuming. VisuaLab provides laboratories with a
simple, yet thorough mechanism to perform this duty. VisuaLab possesses an
option called Auto ID. This feature is accessed through the main accession
screen and allows the user to enter multiple patients to one accession quickly
and accurately.
VisuaLab
Order Entry
VisuaLab's Order Entry Window acts as a
work list allowing the user to view all pending cases within a specified
department. Each case is color coded to assist the user in determining the
status of a case with one quick glance. There are five different categories in
which a case may be defined beginning with basic accession assignment to
historical. Since only pending cases are included in the Order Entry window,
only three of the categories are depicted within the Order Entry window.
VisuaLab includes various formats of tests
or in VisuaLab terminology, unit. A group of units that are frequently
ordered may be classified under a Profile. This allows the user to order
multiple unit codes with the click of one button. In addition, VisuaLab organizes
its system in such a way that different pricing may be implemented depending on
the client, the groups of tests ordered, or the number of tests ordered.
The Order Entry feature
utilizes the standard drag and drop method to order tests. This method provides
convenience and speed when ordering tests for a case. In addition, the system
can automatically assign the specimen a test is to be performed on. In cases
where multiple patients within the accession require the same test ordered,
VisuaLab permits the user to assign a unit to all or only a few selected
patients in the same amount of time it takes to order one unit for a single
patient.
It should also be mentioned
that VisuaLab allows access restrictions to be placed on users. For
example, end users may only be allowed access to cases assigned to their
specified department. However, other end users may be allowed access to
multiple departments or may not be restricted to any VisuaLab feature.
VisuaLab
Results Entry Window
The Results Entry Window
provides the user with useful information and functionality. Automated data
entry is available through instrument interfacing.
The format of each test
results screen is fully customizable. Above each component field, VisuaLab
lists the user-defined result range. This provides the user with a quick
reference for the expected results of the test component. In addition, VisuaLab
utilizes component result color coding to assist the end user in recognizing
abnormal test patterns and distinguishing important data needed to make a
proper diagnosis.
VisuaLab also allows the user to develop
results entry windows with free text fields. In addition, departments may
develop commonly used statements to be included with the test results. These
comments are accessed by right clicking the mouse within the free text field. A
pop-up menu will then appear allowing the user to paste a single or multiple
department specific predefined comments. This is another example of how VisuaLab
can help in making case processing quick and consistent.
VisuaLab
Search Capability
Locating an item on the
system is the most common and important function. Whether it is finding a case
or a client, that item must be located before any kind of action can be
performed on it. VisuaLab utilizes two main search windows, the standard Search
window such as the Client Search window and the Case Explorer window. These
windows are design with function in mind. Ultimately VisuaLab search functions
are designed with the purpose of reducing the amount of time it takes to
perform any given function.
The Client Search feature
allows the user to search the database for client information. The stringency
of the search is dependent on the user and is determined by the search criteria
fields completed. The search results will be listed within the main window and
can be sorted by any of the column headings made available within the window.
The desired client may then be selected and a variety of actions may be
performed by using the right mouse button or by using the various buttons
located at the bottom of the screen. The action options made available
will depend on which search window is being utilized.
VisuaLab
Case Explorer
The designers of VisuaLab
have also included a useful feature called Case Explorer. Case Explorer
performs multiple functions. First, it acts as a versatile and simple searching
tool. The search function allows the user to find a case based on a broad range
of criteria or if no information is known, it will retrieve all active items.
In addition, Case
Explorer provides the user with the opportunity to perform multiple functions
from one window. Once a search has been completed using the Case Explorer, the
user may access various functions such as viewing lab results, editing an
accession, view reporting history or the corresponding invoice of the case.
This is done by selecting the case of interest and clicking the right mouse
key. This innovative feature gives our end users more flexibility and it
provides them with the opportunity to increase efficiency.
Training
and Technical Support
Aurora Systems, Inc. is
your complete source for laboratory information systems. We provide
consultation and advice on creating and implementing your system, as well as
on-site employee training. In addition, we maintain 24-hour customer support of
all system software.
Technical
Specifications
Minimum recommended
specifications to run VisuaLab
Microsoft
Windows 95 or higher (32-bit)
32
MB of RAM
VGA
color monitor
Network
compatible with Microsoft Windows
Microsoft and Windows are
trademarks of Microsoft Corporation
Contact
If you have further
questions or you would like to schedule an on-site demo, please contact us at
the following:
Aurora
Systems, Inc.
5800 Granite Parkway,
Suite 300
Plano, Texas 75024
972-731-2669
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